NAME, DOMICILE, LEMMA AND DOCTRINE
Article 1 The Association shall be known as UNION ESPIRITISTA CRISTIANA DE FILIPINAS, INC.
Article 2 The Domicile of the Association shall be the General Center at Barangay Apolonio Samson, Quezon City, Republic of the Philippines, or in any other place, which the majority of the members convened in a General Assembly, may deem proper and convenient.
Article 3 The Association shall have for its Lemma: “Hacia Dios Por La Ciencia Y El Amor” (Towards God through Science and Love) and for its Doctrine: “Sin Caridad No Hay Salvacion Pocible” (Without Charity there is no Salvation), for its Motto: “Uno Para Todos, Todos Para Uno” (One for All, All for One).
Article 4 The aims of the Association are as follows:
a. To propagate the evangelical morality and faith in God within the confines of Spiritual Science;
b. To inculcate in the minds of the human society the knowledge and belief that all men are spiritually brothers under the Fatherhood of only one Spiritual Father, the only God, and that they should treat each other lovingly as brothers;
c. To help the destitute who may be found on the mundane and passional path, so that they may see the light which will lead them towards moral and spiritual progress;
d. To apply the remedy, “A drop of affection is better than a glass of coercion”;
e. To work for the upliftment of the ailing humanity;
f. To promote social and spiritual progress for the triumph of peace, brotherhood and justice among all men;
g. To foster the moral and spiritual culture of mankind; thus promoting the knowledge of oneself and the sentiment of love and kindness towards one’s neighbors;
h. To disseminate the principles of liberty, equality and fraternity among mankind without distinction as to race, sex, social standing, religious beliefs, or political affiliation and to accept all as brothers;
i. To inculcate in the minds of men that this is a non-stock, non-sectarian and non-political, but Spiritual ( Religious) Association;
j. To establish centers, schools, healing centers, asylums, and libraries, cooperatives and funeral parlors;
k. To own and acquire real or personal properties by purchase, donations, lease, usufruct or in any manner authorized by law for the establishment of its centers and other facilities that shall be for the betterment of the Union.
MEMBERS AND DUES
Article 5 All persons interested in knowing and studying occultism and science of Spritism and who accept and believe in the direct teaching, enlightenment and guidance of the Holy Spirit and His Ministering Spirits are admissible as members.
Article 6 Before admission to the Association, all interested to join must comply with the following requirements:
- To sign an application form for the purpose in quadruplicate copies;
- To pay a membership fee to be determined by the Board of Directors General of the Association;
- Read by or had been read for him the By-Laws, policies, doctrines, circulars, rules and regulations and binds himself/herself subscribing to the teachings and principles of Spiritism;
- And such other requirements as the Board may deem proper.
Article 7 The following rules and conditions shall govern the affiliation of any new center into the association:
a. Any new center to be affiliated into the Union shall have the following requirements
- It must have fifteen (15) or more new member- applicants to be recommended by the Provincial/City/ Regional committees to the Board of Directors General;
- It has its own site and building duly acquired either by purchase, donation , lease or usufruct with no limitation in favor of the Union Espiritista Cristiana de Filipinas, Inc. and duly recommended by the Provincial/City/Regional Committee concerned for the approval by the Board of Directors General. If by lease, it must be for the duration of not less than twenty- five (25) years;
- An affiliation fee to be determined by the Board of Directors General to be paid to the Treasurer General through the Director General of the region concerned;
- The new center to be affiliated must not be located within a two kilometer (2km) distance from any already affiliated center; provided however, that in cities, the distance may be less than one-half (1/2) kilometer.
- Before any new local center is established, it shall be endorsed by the Provincial/City/ Regional Committee concerned for the approval by the Board of Directors General
DUTIES OF THE MEMBERS
Article 8 The members of the Association shall have the following duties and responsibilities:
a. To accept the position or office to which they may be elected or appointed, to vote and be voted for, without compensation except when it shall be approved by the Board of Directors General.
b. To cooperate in the extra ordinary exigencies of the service by helping one another.
c. To be careful, serious , lovable, decisive, kind and law-abiding citizen
d. To pay membership fee, annual dues and membership renewal fee to be determined by the Board of Directors General
e. To be prompt in rendering good to others for goodness sake
f. To impose upon themselves the obligation of complying with their duties and to respect the By Laws and the internal rules and regulations, as well as any orders or directives of the duly constituted authorities of the Association and such other rules the Board of Directors General may provide
g. To treat each other mutually as brothers and sisters within and outside the Association.
h. To diligently disseminate to others the principles of Spiritism under the Union Espiritista Cristiana de Filipinas, Inc.
VOLUNTARY CONTRIBUTIONS AND DONATIONS
Article 9 Contributions or donations in favor of the Local, Provincial/City or Regional Centers concerning real and personal properties and other rights thereon shall be accepted by their respective officers subject to the approval of the Board of Directors General and to the confirmation of the Holy Spirit Protector of the General Center.
OFFICERS OF THE ASSOCIATION
Article 10 The Executive Officers of the Association shall be six (6); composed of the President General, Vice-President General, Secretary General, Treasurer General, Auditor General, and Press Relations Officer General, who are all elected by the members of the Association. These twenty-one (21) officers shall also compose of the Board of Directors General of the Association without remunerations. The Board of Directors General shall appoint a Director General for Mediums, two (2) Legal Officers/Advisers and other officers, as it may deem proper and necessary. That the members of the Board of Directors General shall elect from among themselves who shall be the Executive Officers of the Union.
Article 11 The Executive Officers of the Association, whether elective or appointive, shall hold their office immediately after the election or appointment and their term of office shall be one year or until their successor shall have been elected or appointed and qualified. In case of vacancy for any cause, the office shall be filled up by “Ad Interim Appointment” by the Board of Directors General and the appointee shall assume office immediately and discharge the duties of such office during the remaining term or until the successor shall have been elected and qualified.
Article 12 The President General shall have one of the following duties and responsibilities:
a. To represent the Association in all its undertakings.
b. To undertake general supervision and control of all the activities and to take charger of all negotiations of the Association.
c. To preside over anniversaries and/ or meetings, centralizations and assemblies of the Association and to execute all resolutions, orders and directives of the Board of Directors General and those of the Holy Spirit Protector. When he is present in any local, provincial/ city or regional meetings, activities or séances, the chairmanship of the same shall be offered to him.
d. To sing Titles and Appointments, Identification Cards and Certificates of Affiliation(COA) of affiliated centers, and to execute contracts or deeds in the name of the Board of Directors General which had been confirmed by the Holy Spirit Protector of the General Center.
e. To sign or countersign in the name of the Association with the Treasurer General, checks issued in favor of or withdrawals from an identified depository bank of the Association and such other officers authorized by the board.
f. To execute and implement the provisions of this By-Laws, internal rules and regulations ,orders and resolutions , or directives including circulars, those issued and adopted by the Board of Directors General and confirmed by the Holy Spirit Protector of the General Center.
VICE- PRESIDENT GENERAL
Article 13 The Vice-President General shall preside over the Meetings of the Board of Directors General and shall assume duties of the President General in his absence, sickness or incapacity. In case of resignation or death of the President General, the Vice-President General shall automatically become the President General until a new President General shall have been elected and duly qualified.
Article 14 The Secretary General shall have the following duties and responsibilities:
a. To prepare and sign with the Chairman of the Board , the minutes of the meetings of the Board of Directors General, as well as other papers of the General Center an to compile and keep them under his custody and responsibility.
b. To send notice of meetings to all members of the Board of Directors General of the Association in accordance with the instructions of the President General
c. To take charge of all correspondence, to take care of the Library and of the Archives of the Association, as well as the general census of all members and affiliated center of the Association.
d. To sign with the President General all Certificate of Affiliation (COA) of affiliated centers with the Association and to communicate with the local Presidents concerning the approval or disapproval of application for membership of new members and affiliation of new centers.
e. To have voice and vote in all meetings or deliberations of the Board of Directors General and to call the attention of the President General or Vice President General in cases where the subject matter under consideration is a deviation from its normal course or contrary to the existing rules and powers of the Association.
f. To furnish each Director General with copies of the minutes of all meetings.
g. To make and keep the records and list of Marriage Counselors, Officials and Spiritual Healers submitted by the Local Presidents and approved by the Provincial/City and Regional Committees, the Board of Directors General and confirmed by the Holy Spirit Protector of the General Center.
h. To keep a register of all the names of all kinds of Official Mediums of the Union Espiritista Cristiana de Filipinas, Inc., those submitted by the Local Presidents approved by the Provincial Committee concerned and correspondingly the Directors General confirmed by the Holy Spirit Protector of the General Center.
PRESS RELATIONS OFFICER GENERAL
Article 15 The Press Relations Officer General shall have the following duties and responsibilities:
a. To receive and consolidate news reports for publication from the Provincial/City and Regional Officers of the Association;
b. To publish and act as Editor-in- Chief of the UECFI organ;
c. To take charge of the printing of reading materials on Spiritism, which have been duly approved by the Board of Directors General for distribution to the public free of charge;
d. To establish libraries in each region and at the General Center;
e. To print instruction materials for Sunday Schools;
f. To maintain correspondence course in Spiritism;
g. To make press releases on the progress of Spiritism;
h. To counteract black propaganda against Spiritism;
i. To prepare materials and conduct programs for radio broadcast;
j. To screen and select books and magazines for the libraries of the Association;
k. To submit to the Board of Directors General for approval, news reports before publishing, including reading materials on Spiritism for printing, distribution and for radio broadcast, etc.;
l. To assist the Secretary General in the care and maintenance of the Archive of the Association.
Article 16 The Treasurer General shall have the following duties and responsibilities:
a. To safeguard the funds of the Association by keeping the same in a depository bank in the name of the Association maintaining a petty cash fund, approved by the Board of Directors General;
b. To answer for any loss or properties of the Association; movables or immovables under his/ her custody, keeping an inventory of such properties of the Union Espiritista Cristiana de Filipinas, Inc;
c. To sign with the President General or the Vice President General who are jointly authorized to withdraw a specific amount from the depository bank through a resolution of the Board of Directors General of the Association;
d. To keep books of accounts , which shall be available and are open for inspection by any member of the association upon request in writing of no less than seven (7) members duly affiliated therewith at any reasonable time;
e. To issue receipts in the name of the Association for funds received by him/ her;
f. To make payments of all expenses and obligations authorized by the Board of Directors General by means of vouchers verified by the Auditor General and approved by the President General, keeping such vouchers under his/her custody. In extraordinary cases, without the same having been passed audit by the Auditor General, but in such case, it has to be reported to the Board of Directors General;
g. To take charge of the Certificates , Identification Cards, Pin and Certificates of Affiliation (COA) to be issued to members and affiliated centers, keeping records of the same and furnishing copies thereof to the Archives;
h. To render duly audited monthly reports on the financial status of the association during meetings of the Board of Directors General.
Article 17 Each Director General shall have the following duties and responsibilities:
a. To represent the Region in all undertakings of the Union Espiritista Cristiana de Filipinas, Inc;
b. To direct, control, supervise and administer his region and as such, he must maintain his regional office in order to foster effectively the cooperation and unity of all Local, Provincial/ City, and Regional Committees under his jurisdiction;
c. To represent the Region in the Board of Directors General and as such, must attend all the meetings and deliberations of the Board of Directors General. The term of office of the Director General shall be three (3) years reckoned from the year of his/ her election;
d. To call and preside over Regional Meetings and/or any of the Provincial/ City /Regional Committees except when the President General is present, the Chairmanship shall be offered to him;
e. To cooperate with the General Center and supervise Provincial/City and the Regional Committees of the Region to strengthen propagation of Spiritism;
f. To take the place of the Vice President General of the Union incase of the physical inability, resignation or death. The order of seniority is on the basis of services as Director General;
g. To resign from the position of regional president in case he is holding such office upon his election as Director General
h. To act as Deputy Treasure General in his region;
i. May appoint a Deputy Director General in his Region to be confirmed by the Board of Directors General.
Article 18 The Auditor General shall have the following duties and responsibilities:
a. To install or adopt an accounting system for the books of accounts of the Association which the Treasurer General will follow. Review the reports of the Treasurer General and certify to the correctness of the same;
b. To inspect and examine the books of accounts of the Association held by the Treasurer General every month and to inform the Board of Directors General of such inspection;
c. To report to the Board of Directors General of any anomaly, negligence, fault or omission in connection with the administration of funds and properties; movables and immovables of the Association.
LEGAL ADVISERS GENERAL
Article 19 The Legal Advisers General of the Association shall have the following duties and responsibilities:
a. To provide legal advices to the organization relative to administrative matters in accordance with law, free of charge;
b. To defend and appear as counsels of the Association in relation to the membership with the Union, with traveling expenses chargeable to the funds of the Association;
c. To have voice but no power to vote during meetings and deliberations of the Board of Directors General;
d. To represent the Union including its officers and members in all matters or cases pertaining to its organization, operation and properties before all judicial, quasi-judicial and administrative bodies;
e. To prepare and/or examine all deeds, contracts and other legal documents and provide legal advise with respect to utilization and disposal of the Association's properties;
f. Only members of the Association and members of the Philippine BAR shall be appointed as Legal Advisers General of the Association;
g. They shall be appointed by the President General with the concurrence of the Board of Directors General;
h. To perform other legal functions as maybe needed by the Board of Directors General.
DIRECTOR GENERAL OF MEDIUMS
Article 20 The Director General of Mediums shall have the following duties and responsibilities:
a. To make diligent studies and careful observations on Mediums and Mediumship and to recommend measures for proper control and development of mediums;
b. To supervise the school of Mediums.
THE BOARD OF DIRECTORS GENERAL
Article 21 Organization – The Board of Directors General shall have the supervision and administration of the Association and shall be organized as follows:
a. That the Board of Directors General shall be composed of twenty one (21) members who shall be elected by the members of the Union Espiritista Cristiana de Filipinas, Inc present in a general assembly duly convened for the purpose;
b. That the Philippines shall be grouped into twenty (20) regions;
c. That each region shall be represented by one (1) Director General, except Region IX composed of all cities and towns in Metro Manila including the province of Rizal, except the city of Manila which shall be represented by two (2) Directors General;
d. That the geographical limitations and jurisdiction of each of the twenty (20) regions are as follows:
- Region I - Ilocos Norte, Laoag City, La Union, Ilocos Sur and Abra
- Region II - Isabela
- Region III - Ifugao, Nueva Vizacaya, Quirino Province
- Region IV - Eastern Pangasinan
- Region V - Western Pangasinan
- Region VI - Nueva Ecija, Dingalan (Aurora)
- Region VII - Pampanga, Bataan, Zambales, South Tarlac
- Region VIII - Bulacan, Gapan (Nueva Ecija), Salapungan (Candaba, Pampanga)
- Region IX - All cities and towns in Metro Manila including Rizal Province except the City of Manila
- Region X - Laguna and Quezon
- Region XI - Cavite and Batangas
- Region XII - Oriental Mindoro, Occidental Mindoro, Palawan, Romblon, Bicol Provinces and Sub Province of Catanduanes
- Region XIII - City of Manila
- Region XIV - Benguet, Baguio City and Mountain Province
- Region XV - Kalinga, Apayao, Cagayan and Batanes
- Region XVI - Aurora, Dinapigue (Isabela)
- Region XVII - North Tarlac
- Region XVIII - Davao del Norte, Davao del Sur, Agusan del Sur, Agusan del Norte,Surigao del Sur, Surigao del Norte, Surigao City, Parts of Visayan Provinces and their cities.
- Region XIX - Bukidnon, Misamis Occ., Misamis Or., Cagayan de Oro City, Malaybalay City, Oroquieta City and Iligan City, including Banisilan (Cotabato) and Lanao Provinces
- Region XX - North Cotabato, South Cotabato, Maguindanao, Sultan Kudarat, Zamboanga, Zamboanga City, Basilan, Jolo, Sulu, Tawi-Tawi, Bohol and Leyte
e. That in the election of the twenty one (21) Directors General, every region shall put up not more than five candidates who shall be elected at large during the General Assembly;
f. That candidates for Director General shall not exceed five candidates for each region shall be nominated and/ or endorsed from those who were submitted by the Provincial Committees who shall file personally to the Secretary General their individual certificates of candidacy by first paying a filing fee of one hundred (P 100.00) pesos with the Treasurer General on or before election day in which among other things, they shall state their bio-data and a pledge that, if elected, they shall : (1) perform their duties and functions faithfully; (2) attend regularly , the meetings of the Board of Directors General; (3) be present personally during elections; and (4) not be less than thirty one ( 31) years of age on election day;
g. That the candidate must be a member of a center of the region he/she represent and that, the General Assembly shall not be authorized to nominate a candidate from other Regions;
h. That no candidate shall be a member of the Committee on Elections;
i. That no incumbent President General shall be appointed as chairman of the Committee on Elections;
j.That immediately after their elections, the twenty –one (21) Directors General-elect must hold an election in order to elect from among themselves the Officers of the Board of Directors General and who shall also ultimately be the Executive Officers of the Association as follows: One President General, one Vice President General, one Secretary General, one Treasure General, one Auditor General and one Press Relations Officer General. After the said election, The Board of Directors shall appoint two (2) Legal Advisers General, one (1) Director General of Mediums and such other officers as it may deem proper to appoint.
Article 22 The Board of Directors Generals shall have the following powers and duties, to wit:
a. Have under it the administration, management, direction and control of all activities of the Association in the Local, Provincial, City and Regional and the General Center as well as the general supervision and administration of all properties, assets, funds of the Association, and all members and center affiliated with the Association, including youth organization of all regions.
b. See to it that the By-Laws, internal rules and regulations of the Association, as well as all resolutions, orders and directives of the Board of Directors General are duly complied with by all affiliated members, centers and officers.
c. To process and approve the applications for membership and affiliation of Centers, submit the same afterwards to the Holy Spirit Protector of the General Center for confirmation.
d. To exhort the negligent officers of affiliated centers to the proper performance of their respective duties and responsibilities. To exercise administrative remedies or sanctions as it may deem proper under the circumstances.
e. To dispel or solve problems among affiliated centers and settle differences or misunderstandings among them.
f. To propagate Spiritual Science through effective ways and means.
g. To create permanent or special committees and/or sub committees, as well as appoint officials as provided for in Article 22 Sec. (j).
h. To call for general election of the members of the Board of Directors General, Regional, City and Provincial Committees and Local Board of Directors of affiliated Centers, as well as, ordinary or special general assemblies of all affiliates of the Association, in order to take up matters of general interest to the Association.
i. To hold regular meetings every second Sunday of each month and as many extraordinary meetings as maybe necessary. The concurrence and presence of the majority of the members of the Board of Directors General to this meeting of whatever nature and kind shall constitute a “quorum”.
j. To prepare and issue rules for the efficacious dispatch of cases and matters of the Association and for the prompt execution of orders, resolutions and directives of the Board of Directors General and those of the Holy Spirit Protector of the General Center.
k. To adopt measures necessary and as circumstances may warrant for the upliftment and improvement of the Association or of the affiliates in general.
l. To provide incentives to the Youth for them to have keen interest in studying the principles of Spiritism.
m. To allow the Youth Chapters in the different Local Centers to jointly organize into Provincial and Regional Chapters , then into a federation with powers to adopt internal rules and regulations , subject to the prior approval by the Board of Directors General and confirmed by the Holy Spirit Protector of the General Center
n. To promote activities that will give the Youth practical training in the proper administration of the affairs of the Association and not only limited to the formation of Youth Chapters of the different Local Centers.
o. To appoint highly trained and qualified local officers to solemnize marriages in accordance with the Family Code of the Philippines and other related laws and rules of the Association.
p. The Board of Directors General of the Association is authorized to centralized in a single region the works of Centers, if such is demanded by such considerations, strengthens the administration, the centralization and the uniformity of works, the solidification of ties of brotherhood among the affiliates and others provided, that once this is realized, the works of the Centers affected shall automatically cease and the members are obliged to attend said centralization. The progress of said centralization shall be prepared by the Board of Directors General.
q. To pass and approve the curriculum for the Sunday school and the School of Mediums.
r. To adopt such measures as maybe necessary for the prompt collection of contributions, fees or obligations of members or centers of the Association.
s. When any member of the Board of Directors General is personally present during the meetings, séances or conferences in any local, provincial or regional center, the chairmanship shall be offered to him in the absence of the President General or the Vice President General.
t. To allow the President of the Federation of the Youth Spiritist to sit as ex-officio Director General with voice but no vote.
Article 23 The Regional Committee shall be organized in every Region consisting of two or more Provincial/ City Committees:
a.Within the last two weeks of the month of December of the designated election year, the newly elected incoming officers of a would-be Provincial Committee in a Region shall hold an election to elect from among themselves (1) one Regional President, (2) One Regional Vice-President, (3) One Secretary, (4) One Treasurer, (5) One Press Relations Officer, (6) One Auditor, (7) One Regional Inspector Officer, (8) One Regional Guardian. All Provincial / City Presidents shall automatically become members of the Regional Committee. The Regional Committee shall be under the supervision and control of the Board of Directors General.
b. The Regional Committee shall have the following duties and responsibilities:
- To establish, supervise and administer the Regional, Provincial and City Committees.
- To hold regular/ special sessions wherein the Filipino dialect should preferably be used.
- To help and coordinate the activities of the Provincial/ City Committees within its Region
- To assist the Director General of the Region
- To promote and foster cooperation and unity among the Provincial/ City Committees for the strengthening and propagation of the Faith of Spiritism
- And to perform such other duties and functions as directed by the Board of Directors General.
c. The duties and responsibilities of the Officers of the Regional Committees are as follows:
- The Director General of the Region shall be the Chief Executive Officer of the Region and the Regional President shall be the Deputy Executive Officer. The Regional President may call a Regional Committee meeting with the conformity of the Director General concerned who shall be the Chairman thereof and in his absence the Deputy shall act as the chairman.
- The Vice- President shall take the place of the Regional President in case of absence, illness, resignation or death.
- The Regional Secretary shall keep the minutes and records of the Regional Committee and shall furnish the Director General concerned with copies thereof.
- The Treasurer of the Region shall safeguard, keep and administer the funds and properties of the Regional Committee and copies thereof shall be furnished the Director General concerned and the Board of Directors General
- The Regional Press Relations Officer shall gather news items for submission to the Press Relations Officer General
- The Regional Auditor shall audit and check up Books of Accounts quarterly and keep a copy of record in his possession the Regional Treasurer’s reports and shall furnish copies thereof to the Board of Directors General
- The Members of the Regional Committee shall attend the meetings and deliberations of the Regional Committee.
- The Regional Inspector shall make regular visits to the Provincial Centers of the Regions and shall make monthly progress reports to the Regional Committee about his visits.
- The Regional Guardian shall be the caretaker of the Regional Center and shall act as Peace and Liaison Officer of the Regional Committee.
- In the absence, death or incapacity of the Director General of the Region, the Regional President shall succeed and serve the unexpired term thereof.
- To make Ad-interim appointment in case of vacancy of any position in the provincial committee which shall be endorsed to the Regional Committee and for its approval by the Board of Directors General.
THE PROVINCIAL COMMITTEE
Article 24 The Provincial or City Committee—the organization, duties and responsibilities of the Provincial/ City Committee shall be as follows:
a. ORGANIZATION – Each province shall be under the supervision of at least one Provincial /City Committee; provided however, that new Provincial Committees may be created within the Province upon the approval of the Board of Directors General whenever it is necessary and convenient.
b. OFFICERS – The Officers of the Provincial/ City Committee shall be the following: One President, One Vice-President, One Secretary, One Treasurer, One Press Relations Officer, One Auditor, Two Legal Advisers, One Provincial/ Inspector, One Assistant Provincial Inspector. All elected Presidents of the Provincial/City Committees shall automatically become members of the Regional Committee.
c. ELECTION – Within the first two weeks of November of an election year for Provincial Committee, the incumbent and newly elected officers of every Local Center under the jurisdiction of each Provincial Committee shall hold an election in order to elect from among themselves, the Officers of the Provincial Committee. All newly elected Local Presidents shall automatically become members of the Provincial Committee.
d. COMMITTEE - The Provincial/City Committee shall be organized whenever it is necessary and convenient. Each Committee shall be under one Provincial Inspector and one or more Assistant District Inspectors to be elected by the Provincial Committee.
PERMANENT STANDING COMMITTEES – For greater efficiency, the Provincial Committee shall also create the following permanent standing committees:
- COMMITTEE ON REGISTRATION OF MEMBER CENTERS CHARITY AND RELIEF
- COMMITTEE ON YOUTH ORGANIZATION, SUNDAY SCHOOLS, BROTHERHOOD AND SPIRITUAL SCIENCE.
- COMMITTEE ON SPIRITUAL SERVICE, BIBLE STUDY AND INDOCTRINATION.
- COMMITTEE ON SPIRITUAL HEALING, MEDIUMS, MEDIUMSHIP AND REVELATIONS.
- COMMITTEE ON PROPAGATION OF FAITH DOCTRINES, FORMS AND PUBLICATIONS.
- COMMITTEE ON PRAYERS, SPIRITUAL SONGS AND HYMNS.
- OTHER COMMITTEES MAY BE ORGANIZED WHENEVER IT IS NECESSARY AND CONVENIENT.
e. POWERS, DUTIES AND RESPONSIBILITIES – The powers , duties and responsibilities of Provincial Committee shall be as follows:
- To organize, register, administer and supervise Local Centers, Youth Organization, Sunday Schools, Bible Study, Seminars, Religious Instructions and the development and control of Mediums.
- To act as bond of harmony, understanding unity and cooperation among the Local Centers, the Provincial Committee and the General Center.
- To coordinate, synchronize and implement the activities of the Union in the Province.
- To assist and solve problems of Local Centers and initiate improvements thereon.
- To enlighten, encourage, indoctrinate and teach brethren in true faith, doctrines, beliefs and worship of God in Spirit and in Truth.
- To work with the Local Centers, other Provincial Committees and the General Center for the strengthening of the Union and facilitate the propagation of the Holy Faith.
- To hold regular and special meetings and adopt rules and regulations for the welfare and progress of the Association.
- To establish and maintain Provincial libraries, schools, hospitals, cooperatives such as consumer, Credit Union and/or funeral homes.
- To call and supervise the election of the new officers of the Provincial Committee during the designated election years
- To select and recommend one or more Provincial Mediums and Spiritual Healers of the Provincial Committee for approval by the Board of Directors General and confirmation of the Holy Spirit Protector of the General Center.
- To make Ad-interim appointment in case of vacancy of any position in the Provincial Committee and for its approval by the Board of Directors General
- The Provincial Committee shall be under the control and supervision of the Regional Committee.
- The Officers of the Provincial Committee shall have the following duties and responsibilities:
b. Provincial Vice-President – He shall take place of the President in case of absence, illness, resignation, and death and perform other tasks as assigned to him by the Provincial President.
c. Provincial Secretary- He shall keep the minutes of all meetings and other records of the Provincial Committee.
d. Provincial Treasurer – He shall take custody and safeguard all funds, properties and Books of Accounts of the Provincial Committee. He shall furnish copies thereof to the Regional Committee, the Director General concerned and the Secretary General as well as the Treasurer General.
e. The Provincial Press Relations Officer- He shall collect news report pertinent to the Union regarding Spiritism and submit them to the Press Relations Officer General furnishing thereof the Regional Press Relations Officer.
f. Provincial Auditor – He shall examine and conduct audit of Books of Accounts of the Provincial Treasurer. He shall furnish copies of the results thereof to the Provincial Committee, Regional Committee, the Director General concerned and the Treasurer General.
g. Legal Advisers- They shall act as the Legal Counsels of the Provincial Committee and shall represent it in any court of justice in cases affecting the Union and its members thereof. They shall be entitled to the actual traveling expenses.
h. The Provincial Inspectors – They shall make regular visits to all Local Centers within the jurisdiction of the Provincial Committee and submit a report every three (3) months to the said Committee.
i. Assistant Provincial Inspector – He must assist the Provincial Inspector by making regular visits to all Local Centers and make his reports to the Provincial Inspector.
MINIMUM QUALIFICATIONS OF PROVINCIAL AND REGIONAL OFFICERS
Article 25 The following are the minimum qualifications of the Provincial and Regional Officers:
a. Must be Filipino Citizen and / or whose parents are both Filipinos and resident of the Republic of the Philippines;
b. Must be able to read and write and could speak any dialect in the Philippines;
c. Not less than 26 years of age and married;
d. Must be physically, mentally and morally fit to hold office;
e. Must posses good moral character and has never been convicted of a crime involving moral turpitude;
f. Must be a registered and a regular resident member of at least four (4) consecutive years in the Local Center where he/she comes from.
LOCAL BOARD OF DIRECTORS
Article 26 Every affiliated Local Center shall be under the control and supervision of the Local Board of Directors, composed of one Local President, One Vice-President, One Secretary, One Treasurer, One Auditor, Three Board Members, One Local Director of Mediums and Two Local Guardian who shall all be elected by the members of the Local Centers.
They shall hold office for three (3) years without material compensation.
a. The Local Board of Directors shall have the following powers and duties:
- To administer and direct all activities of the Center and exercise general supervision and control of all properties, funds and other assets of the Center.
- To implement the By-Laws , Interior Regulations of the Association, as well as its resolutions and orders and those of the Provincial Committee, to furnish copies of its resolutions to the Provincial Committee , the Regional Committee and the Board of Directors General.
- To process the application for membership of applicants to the center and endorsing them to the Provincial Committee and the Director General concerned who shall submit them to the Board of Director General for final approval.
- To exhort negligent members of the Center for proper performance of their respective duties and obligations.
- To resolve disputes among members and to settle differences or misunderstandings among themselves.
- To propagate the Spiritual Science through effective ways and means as circumstances may warrant.
- To create committees and sub-committees in order to help realize the activities of the Center. All reports of said committee or sub-committee shall be submitted for evaluation of the Local Board.
- To make Ad-Interim appointments for all vacancies that may exist in the Local Board of Directors.
- To conduct meetings by all members in the Center in order to take up matters of general interest affecting the Center.
- To hold ordinary meetings once a month and such special meetings as the Local President may deem convenient, or upon petition of at least twenty (20) members of the Local Board of Directors. Six (6) member of the Local Board present shall constitute a quorum in any meeting.
- To organize and supervise a Sunday school for children and youth chapter for its young members who are unmarried.
- To supervise, manage and administer healing activities of mediums.
- The term of office of Local Board of Directors shall be three (3) years.
MINIMUM QUALIFICATIONS OF LOCAL OFFICERS
Article 27 The following are the minimum qualifications for local officers:
a. Must be Filipino Citizen and / or whose parents are both Filipinos and resident of the Republic of the Philippines;
b. Must be able to read and write and could speak any dialect in the Philippines;
c. Not less than 25 years of age and married;
d. Must be physically, mentally and morally fit to hold office;
e. Must posses good moral character and has never been convicted of a crime involving moral turpitude;
f. Must be a registered and a regular resident member of at least three (3) consecutive years in the Local Center where he/she intends to run for office.
DUTIES OF LOCAL OFFICERS
Article 28 The Local President shall have the following duties and responsibilities:
a. To represent the center in its public acts.
b. To supervise and administer the activities of the Local Center and in charge of protecting its interest.
c. To sign all contracts and communications in the name of the Center which involve minor matters and ordinary communications which will not in any way create any obligation, material or otherwise in the part of the Board of Directors General.
d. To sign all vouchers and receipts regarding expenses, withdrawals and other instruments together with the Local Treasurer with the approval of the Local Board of any transaction with the individuals or its depository.
e. To inform the Local Board of Directors and the members of the Center about the provisions of the By-Laws, Interior Rules and Regulations , orders, directives and communications received by him from the Board of Director General or other higher authorities.
f. To answer letters he may have received affecting the general interests of the Center.
g. To preside over the meetings, séances, seminars, sessions, studies and conferences which the Center shall undertake.
h. To adopt measures with the Local Board of Directors of the Center for the improvement of the functions of the Center as well as for the greater progress and accomplishments of the goals and objectives of the Association.
i. To submit the list of all members, officers, official Mediums and Spiritual Healers of the center in a prescribed form approved by the Board of Directors General to the Secretary General of the Union through the Provincial Committee and the Director General concerned.
j. To keep a record of baptismal certificate , marriage contract, the healing service, waiver signed by the person or immediate member of the family that seeks spiritual healing stating the names, date served and the outcome thereof.
k. To keep records of mission orders to missioneros of the Center.
LOCAL VICE- PRESIDENT
Article 29 The Local Vice President shall serve the unexpired term of the Local President in case of the latter’s incapacity, or absence and in the event of resignation or death of the President. He automatically assumes the Presidency until his successor shall have been elected and qualified.
Article 30 The Local Secretary shall have the following duties and responsibilities:
a. To prepare and sign with the Local President the minutes of the meetings of the Local Board of Directors and to keep them under his custody and responsibility. He must furnish copies thereof to the Provincial Committee, Regional Committee, the Director General concerned and the Secretary General of the Union.
b. To serve notice of meetings to the members of the Local Board of Directors.
c. To take charge of all the communications and the library of the center as well as the Registry book wherein the dates of approval of the applications for membership and that of the affiliation of the Center in December of every year and to send to the Secretary General a list of active, suspended and inactive members of the Center. He shall furnish copies thereof to the Provincial Committee, Regional Committee and the Director General concerned.
d. To give the applicant the required application forms for membership; and once they are filled up to forward them to the Director General concerned through the Provincial Committee for submission to the Board of Directors General for final approval and to inform the parties concerned of the approval or disapproval of such application.
e. To certify with the Local President the results of any conference, programs and studies held in the Center and to send copies thereof to the Provincial Committee, Regional Committee, Director General concerned and the Board of Directors General.
f. To prepare the annual report on the works performed in the Center , as well as the progress made, copies thereof be furnished to the Provincial Committee , the Regional Committee and the Board of Directors General at least fifteen (15) days prior to the holding of the Union’s anniversary for study and consideration of the said officials.
g. To have voice and vote in all meetings or deliberations in the Local Board of Directors.
Article 31 The Local Treasurer shall have the following duties and responsibilities:
a. To have in his custody and responsibility the funds of the Center and to deposit them in the name of the Center with the identified depository bank except a petty cash fund to be approved by the Local Board.
b. To be responsible for all the properties; movables and immovable of the Center and prepare a complete list of said properties. He must furnish copies thereof to the Provincial Committee, Regional Committee, Director General concerned and the Secretary General.
c. To sign with the Local President, checks to be issued against it or any withdrawals from the depository bank.
d. To keep necessary Books of Accounts wherein the receipts and disbursements shall appear in detail. Maintain a book of inventory of the properties and assets of the Center. All Books of Accounts shall always be available and open for inspection by any member of the Local Board of Directors or any member of the Center upon a written request of no less than seven (7) members.
e. To issue receipts in the name of the Center, for any amount collected or received by him in favor of the Center.
f. To make payments of all expenses authorized by the Local Board of Directors by means of resolution duly approved and signed by the Local President. No Payment of whatever nature or kind shall be affected without the same having been passed an audit by the Local Auditor of the Center. However, expenses for transportation, stationeries, pen, ink, tape, and other office needs need not have Local Board approval but a corresponding voucher thereof should be kept.
g. To render quarterly report of the financial status of the Center at the meeting of the Local Board of Directors verified true and correct by the Local Auditor of the Center.
Article 32 The Local Auditor shall have the following duties and responsibilities:
a. To inspect and examine Books of Accounts of the Center in the custody of the Local Treasurer every three months and to submit his report to the President of the Local Center, and to furnish a copy thereof to the President of the Local Center, and to furnish a copy thereof to the Provincial/City Committee, Regional Committee and the Director General concerned and the Board of Directors General.
b. To review and verify the report of the Local Treasurer of the Center and to certify to its correctness.
c. To report to the Local Board of Directors of any anomaly, negligence, mistake or omission in the custody and administration of the funds by the Local Treasurer and other officers or members of the Center.
d. To have voice and vote in the meetings or deliberations of the Local Board of Directors.
Article 33 The Local Guardian shall have the following duties and responsibilities:
a. To maintain peace and order in the Center, the upkeep and security of the Center and to be present in all services and activities to be held at the Center.
b. To act as liaison officer of the Local Board of Directors.
c. To take care, set and handle the flag or banner of the Center.
LOCAL DIRECTOR OF MEDIUMS
Article 34 The Local Director of Mediums shall have the following duties and responsibilities:
a. He shall act as a chairman of the Spiritual Healers of the Center and as such, he must lead healing services within his Center.
b. He shall take charge of the schedule and preparation of Spiritual Healers that shall visit patients requiring healing services.
c. He shall see that the Cantoras are proficient and are ready to render their services.
d. He shall train and develop new Mediums and provide program for continuing development of Mediums of the Center.
LOCAL BOARD MEMBERS
Article 35 The Local Board Members consisting of 3 members shall have the following duties and responsibilities:
a. They shall act as Group Leaders each respectively of the men, women and youth members.
b. They shall attend all meetings and other deliberations of the Local Board of Directors.
c. They shall perform other duties assigned to them by the Local President.
SPIRITUAL DIRECTION OF THE ASSOCIATION
Article 36 The Spiritual Direction shall be the Supreme Authority of the Association. This shall integrate a Court of Spirits of Light officially known as the Holy Spirit Protectors who are under Superior Direction of the Lord Jesus Christ. These Holy Spirit Protectors are the One’s who shall direct the works in general of the Association principally those concerning the scientific, philosophical, moral and spiritual through Medianimical communications.
Article 37 The organization of the Spiritual Directors of the Union shall be headed by the President General and the Secretary General in the General Center and the respective officers of the Regional, Provincial and Local Centers respectively to wit:
a. In the General Center, the organization shall have three or more Official Mediums General to be selected from all regions by the Board of Directors General. This Official Mediums General shall act alternately in the Spiritual meetings of the Board of Directors General.
b. In every Regional or Provincial/City Center two or more Official Mediums to be selected by the Regional Provincial Committee respectively shall act alternately in the Spiritual Services during Sunday and in all other meetings.
c. In every Local Center, one or more Official Mediums shall act alternately in the Spiritual Services during Sunday and in all other meetings in the Center.
d. The alternation among Official Mediums to act in their own Centers is based on their respective officers in accordance with procedures formulated and approved by the Board of Directors General and confirmed by the Holy Spirit Protector of the General Center.
PROHIBITIONS ON MEDIUMS
Article 38 An Official Medium shall not be eligible to hold office, post or position either elective or appointive. They shall be allowed to act as mediums only, including the registered Official Spiritual Healers.
PERSONS ALLOWED IN THE MEETING OF THE BOARD
Article 39 Any duly affiliated member of the Association shall be allowed to be present in the meetings or deliberations of the Board of Directors General, of the Local Board, Provincial Committee and Regional Committee, but they shall have only voice and no votes therein. However, in all other functions, such as studies, séances, spiritual services, conferences, moral consultations, Spiritual or material operations, members and non members are allowed.
Article 40 The annual meetings in the General Center of all members of the Association shall be called Ordinary General Assembly and other meetings to be held during the year shall be called Extraordinary General Assembly which may be held as many times as occasion demands pursuant to Article 42. The Ordinary General Assembly shall take place annually on the third Sunday of January. The members of good standing shall have voice and right to vote individually in all proceedings.
Article 41 In all general assemblies, ordinary or extraordinary, the attendance of the members present representing majority of the number of the Local Center affiliated with the Association shall constitute a “quorum”. Provided that these members have been registered with the Committee on Credentials duly created by the Board of Directors General for the purpose.
Article 42 Upon written petition of fifty (50) members of good standing affiliated with the Association, the Board of Directors General may call an extraordinary general assembly for the purpose of considering matters of general interest.; or for amending or repealing resolutions adopted by the said Board of Directors General. It is understood that said extraordinary general assembly upon previous notice shall be held on Sunday within sixty (60) days from the date of the approval of the said petition, but if in the judgment of the Board of Directors General such petition does not require immediate action, the points specified and urgency therein shall be included in the “AGENDA” to receive priority of consideration in the next ordinary general assembly. In this case, to approve any measure, the affirmative votes of two-thirds (2/3) of the duly registered members present in the assembly shall be required.
Article 43 Assembly of any nature upon previous notice and proof of “quorum” required in Article 41 of this shall be considered legally constituted and its deliberations shall be valid and will have effect of law, requiring all members of the association to abide by and respect them; Provided that, if in the first call no sufficient members of attendance to constitute a quorum has been registered, then the assembly shall be deferred for ten (10) days from the designated date of the first call, and if after such deferment, still no sufficient number of members appear to form a quorum, the assembly shall nevertheless be held and the same shall have the effect of the law requiring all members of the association to abide by and respect the same.
FILING OF CERTIFICATE OF CANDIDACY FOR DIRECTORS GENERAL
Article 44 The Board of Directors General, one week before the third Sunday of October, of every year, shall appoint a Committee on Elections to take charge of the elections for the new Board of Directors General of the Association. After the creation of the Committee on Elections, the President General shall instruct the Secretary General to immediately send circular to all Local Center affiliated with the Union, as well as Provincial/City Committee and Regional to select their candidates for their Region for the Board of Directors General as provided in the By-Laws Article 21 (letter f and g) and to instruct their candidates to file their individual certificates of candidacy not later than Second Sunday of December of the year thereafter.
MINIMUM QUALIFICATIONS OF DIRECTOR GENERAL
Article 45 The following are the minimum qualifications of the Director General:
a. Must be a Filipino Citizen and resident of the Republic of the Philippines;
b. Must be able to read and write and could speak any dialect in the Philippines.
c. At least 31 years old.
d. Must be regular member of the Association for ten (10) years and had been officer for six (6) years in the Association.
e. Must be physically, mentally and morally fit to hold office.
f. Must possess good moral character and has never been convicted of a crime involving moral turpitude.
ELECTION OF OFFICERS OF BOARD OF DIRECTORS GENERAL
Article 46 The election for new Board of Directors General shall take place during the holding of General Assembly on the third Saturday of the month of January each year. The seven (7) winning candidates, proclaimed by the Committee on Elections and the incumbent reckoned from 14 previously elected Directors General, shall in turn hold an election by secret ballot in order to elect from among themselves the President General, Vice –President General, Secretary General, Treasurer General, Press Relations Officer General, and Auditor General, One Director General of Mediums and Two Legal Advisers General shall be appointed by the Board of Directors General. The remaining elected Directors General shall automatically be considered the members of the Board.
ELECTION OF OFFICERS OF LOCAL CENTERS, PROVINCIAL AND REGIONAL COMMITTEE
Article 47 The election of Local Board of Directors, Provincial Committees and Regional Committee shall be as follows:
a. The election of officers Local Board of Directors of each Local Center affiliated with the Union shall take place on the Second Sunday of the month of October every three (3) years. Their elections shall be made known to the members of the Local Center and the result thereof shall be sent to the following:
- One copy to the Provincial Committee
- One copy to the Regional Committee
- One copy to the Committee on Official Directory
- One copy to the Director General concerned.
- One copy to the Secretary General
b. The election of officers of the Provincial Committee shall take place within the first two weeks of the month of November every three (3) years and their elections shall be made known to all Local Centers within the jurisdiction, together with all the members of the Provincial. The result thereof shall be sent to the same officials or offices as noted in section (a) of this article.
c. The election of Officers of the Regional Committee shall take place within the first two weeks of the month of December every three (3) years and their election shall be made known to all Provincial Committees under the Regional Committee. The results shall be sent to the same officials or offices noted above under Section (a) of this article.
d. The Committee of the Official Directory shall compile the results of all the above-mentioned elections and shall print the Directory within a specified month of every year to be determined and with the approval of the Board of the Directors General.
e. The Official Directory shall:
- Contain the corresponding Code Number of each Local Center together with registered name of the Local Center and its elected and appointed officers.
- Be arranged from Region One to Region Twenty (20).
Article 48 In the general elections, whether for the officers of the Local Center, Provincial Committee, the Regional Committee or the Board of Directors General, the plurality of votes shall constitute an election. The affiliated members are eligible to hold office without distinction as to sex, granting to women the chance to take active part in the administration of the Association and recognizing them as men’s co-equal by right or by ability. All duly affiliated members of good standing are allowed to vote or be voted upon with the exceptions of Official Mediums, who can only vote as provided in Article 38. All outgoing officers of the Union shall turnover to their successors all documents, records, books, money and properties of the Union, which they have in their possession.
FUNDS OF THE ASSOCIATION
Article 49 The funds of the Association shall constitute the various collections from membership fees, annual renewal of
membership, annual contributions, gifts, donation and other sources of income in which the Board
of Directors General may create. From these funds the following expenses shall be taken.
a. Enough amounts for the Offices of the Secretary General, the Treasurer General, the Press Relations Officers General to be spent for stationeries, stamps, printing materials, receipts, diplomas, identification cards, pins, book to be printed, miscellaneous and incidental expenses thereof to be incurred by the Secretary General particularly in the performance of his duties and functions shall be reimbursable.
b. Additional expenses for the yearly general assembly and anniversary of the Association.
c. For urgent repairs of the General Center including its amenities thereof.
d. For gifts to sufferers from all sorts of calamities within and outside of the Philippines.
e. The collections from the annual renewal of membership fees shall be allotted and distributed as follows:
1. share for Local Centers – 20%
2. share for Provincial Committees- 10%
3. share for Regional Center – 10%
4. share for the General Center – 60%
SEPARATION AND READMISSION OF MEMBERS AND CENTERS
Article 50 The following rules shall govern the separation of centers and members, to wit:
a. Local Centers as entities cannot in any manner whatsoever separate or solicit separation from the Association as they are the properties of the Association.
b. The building of any Center , together with its properties and assets cannot be removed or transferred to another location or conveyed and disposed in any manner whatsoever without the approval of the Board of Directors General of the Association.
c. Any member of the Association may solicit his temporary or permanent separation there-from by filing a written petition to that effect with the Local Board of Directors of his Center, and after receipts thereof, the Local Board of Directors will endorse it to the Provincial/ City Committee and the Regional Committee concerned. Finally, the Board of Directors General shall submit it form final determination to the Holy Spirit Protector of the General Center.
d. Any member may solicit his transfer from his Center to another Center by securing
the proper endorsement from the Local Board of Directors to be confirmed by Provincial Committee President concerned.
Article 51 An ex-member of the Association may re-affiliate if approved by the Holy Spirit Protector of the Local Center of which he will be a member through the action of the Provincial Committee, Regional Committee, the Director General concerned and the Board of Directors General. Upon re-affiliation, he shall not pay the membership fee but only the annual renewal of his membership.
HONORARY MEMBERS OF THE ASSOCIATION
Article 52 The Association, at the discretion of the Board of Directors General and upon approval of the Holy Spirit Protector of the General Center, grants honorary membership to any person within and outside of the Association by reason of his meritorious services rendered for the common good for the Association.
DISSOLUTION OF THE ASSOCIATION
Article 53 The Association shall continue to exist as long as there is one Local Center still organized. It can only be dissolved upon resolution of the Board of Directors General and duly confirmed by the Holy Spirit Protector and as prescribed by existing laws of the Republic of the Philippines. If it will be dissolved as such, its properties and assets shall be transferred to the Government of the Republic of the Philippines and shall be used for charitable purposes.
AMENDMENT OF THE BY-LAWS
Article 54 This By-Law may be amended only by a Constitutional Convention called for the purpose by the General Assembly. The amendment thereof shall be subject to a ratification by the affirmative votes of two-thirds (2/3) of all registered delegate members of all Local Center present in general assembly convened for the purpose and confirmed by the Holy Spirit Protector of the General Center.
EFFECTIVITY OF THE NEW BY-LAWS
Article 55 This new By-Laws , shall have the character of an Organic Law and shall take effect immediately upon approval by the Securities and Exchange Commission, by the Holy Spirit Protector of the General Center as ratified in a plebiscite during the General Assembly.
Article 56 The Board of Director General is authorized to create additional regions upon submission of the result of referendum conducted for the purpose specifically for Regions III, VII and XVII only.
ATTY. MANOLO C. ROMULO
ATTY. ARMANDO R. ROSIMO
ENRIQUE S. VALENZUELA
Majority Floor Leader
FLORENCIO A. JUAN JR.
Minority Floor Leader
MANUELO V. AGSAOAY